Automation Scenario Workflows
Automated Speed-to-Lead Pipeline
Captures Typeform leads in real-time, registers Notion database rows, and dispatches personalized onboarding emails via Gmail within seconds.
Typeform Intake Submitted
Prospect fills out intake form specifying project scope, budget range, and primary contact info.
Make Router & Validation Filter
Validates incoming lead data. Checks for missing email/name fields to prevent broken records.
Notion Lead Database Sync
Creates new entry in Notion Client Leads database tagged with today's date and 'New Lead' status.
Personalized Gmail Sent
Dispatches customized welcome email confirming intake receipt and setting 24-hour response expectations.
Soluna Bakehouse AI Social Campaign
Generated via Scenario 4 (ChatGPT Luna). Automatically crafts post titles, captions, hashtags, and Midjourney image prompts synced directly to Notion for human review.
Friday Family Treat
You made it through the week — let's celebrate with cake. 🎂 Bring home a Soluna Weekend Cake Slice Box with four flavors for the whole family to enjoy. A little sweetness for every "Good job!" this Friday. 💛
#SolunaBakehouse #FridayTreat #FamilyMerienda
Custom Teacher Cakes
A sweet "thank you" is always a good idea. 🌷 Personalize a Soluna Bento Cake for your child's teacher with their name, a short message, or their favorite colors. Available for pre-order with a minimum lead time of 2 days.
#SolunaBakehouse #TeacherGift #CustomCakesDavao
First Bell Breakfast
Before the first bell rings, make time for something warm. ☀️ Our Cheese Ensaymada and Hot Chocolate pairing is made for early drop-offs, school runs, and slow morning moments. Because you deserve a soft start, too. 💛
#SolunaBakehouse #SchoolRunSnack #MorningTreat
Fresh Cinnamon Rolls
Your morning deserves a swirl of something sweet. ✨ Our Cinnamon Rolls are soft, buttery, and topped with cream cheese glaze — fresh from the oven every morning. Come early. They don't stay on the shelf for long. 🤎
#SolunaBakehouse #CinnamonRollLove #FreshBakes
After-School Merienda
School's out — merienda is in. 🌤️ Bring home a box of our soft Brioche Buns, made fresh and filled with creamy custard, chocolate, or ube coconut. The kind of treat everyone gathers around. 💛
#SolunaBakehouse #MeriendaTime #DavaoBakes
Birthday Confetti Cake
Make every wish count with sprinkles of joy! 🥳 Our Birthday Confetti Cake is baked with layers of rich vanilla cream, golden sponge, and vibrant rainbow sprinkles. Pre-order your celebration centerpiece today. 🎉
#SolunaBakehouse #BirthdayCake #CelebrateSweetly
Automation Architect & UX Lead
Audit, scenario mapping, Make.com triggers & Notion DB schemas
3-Week Intensive Build
5 scenarios audited, automated, tested & handed over
Streamline Studio (Remote PH)
5.75+ hours saved per week; 100% elimination of billing typos
Scaling a creative agency while drowning in manual administrative chores
Ben Alcantara ran Streamline Studio, a growing remote creative agency specializing in video production and brand design. While client demand was booming, Ben spent hours every day context-switching between tools:
Audit Breakdown: Manual Weekly Overhead
Highest recurring friction across active clients.
First impression impact on client conversion.
Direct impact on agency cash flow & accuracy.
Manual Google Drive folder creation.
Hybrid Native-First Automation Architecture
Instead of accumulating fragile software subscriptions, I engineered a hybrid system: utilizing Notion's native forms and automated DB actions for zero-cost internal tracking, while configuring Make.com scenario webhooks for complex multi-app APIs like Zoho Invoice and ChatGPT content generation.
4 Core Operational Pillars Handed Over
Speed-to-Lead Webhook Router
Connects Typeform to Notion DB & Gmail. Automatically logs leads into the pipeline and fires a warm personalized intake confirmation instantly.
Zero-Typo Zoho Invoice API
Triggers on Notion milestone "Final Delivery", auto-populates Net 15 terms, sends PDF invoice, and flags missing emails to prevent delivery errors.
Notion Central Operations Hub
Redesigned Notion workspace with 11 custom property schemas, native automated status transitions, and dynamic 3-day urgency formula indicators.
AI Social Content Engine
Turned monthly client briefs into 20 publish-ready Instagram post captions and visual prompts via ChatGPT API with human review gates.